Trustees voted on a package of actions tied to the Markstone Phase 1 development: annexation of the PI property, selection of a ground-reservoir water service option, approval of a developer/village cost-share for the estimated $9,000,000 water system, and selective waivers of impact fees for Phase 1.

Planning staff noted that the annexation application for approximately 478.95 acres had been submitted to the Wisconsin Department of Administration under Wis. Stat. 66.0217(2) and that DOA previously found the petition "within the public interest" and reasonably shaped and contiguous. After discussion and a short procedural pause (the item had been moved to follow closed session earlier in the meeting), the board voted to approve ordinance 2025-13 annexing the PI property into the village.

On water service the board selected Option 2, a ground-reservoir design, as the preferred water-supply configuration for Markstone Phase 1. The board then approved a cost-sharing agreement based on a $9,000,000 estimate that allocates approximately $3,900,000 to the village and $5,100,000 to the developer; trustees agreed that any final overages or underruns to the estimate would follow the same percentage split. The board also approved waivers of the Phase 1 conservancy-land-dedication fee (approx. $103,716) and parkland fee (approx. $345,204), a decision that prompted objections from some trustees who said fee waivers should not be routine and that ordinances exist to collect such fees on other developments.

Staff said the cost-sharing and fee decisions were intended to facilitate infrastructure construction and to keep Phase 1 viable; trustees opposing the waivers argued the village should not treat this developer more favorably than others. The board recorded votes approving the annexation, the water option, the cost-share agreement and the fee waivers; staff were directed to finalize agreements and documenting language for implementation.