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Narberth Shade Tree Committee finalizes fall planting list, outreach and planting-day logistics
Summary
The Narberth Shade Tree Committee reconciled orders and inventory for its fall planting, assigned resident follow-ups for unclear or duplicate requests, agreed to edit the online order form to prevent oversells, and set timelines for volunteer outreach, sign distribution and a Nov. 15 planting day.
Members of the Narberth Shade Tree Committee on an evening meeting reviewed and reconciled the list of fall tree orders, confirmed logistics for planting day and assigned follow-up contacts for incomplete or duplicate orders.
The committee discussed an order spreadsheet that initially showed 19 trees, then a later tally of 33, and finally an adjusted working total in the high 20s as members removed duplicate or changed orders. Committee members flagged specific citizen requests — including river birch, sycamores and a redpoint maple — and agreed who would contact each requester to confirm species and placement.
“People are asking for specific trees; we need to confirm those before the order is finalized,” a committee member said while reviewing the spreadsheet. Committee volunteers agreed to reach out to residents identified as Linnea, Jenna Shevcaro and Jake Marmer to verify their submissions.
The committee set the planting day for Nov. 15. Members agreed to distribute yard signs three weeks before planting (target Oct. 31), to run outreach messages (a “burrow blast”) and social-media posts announcing available species, and to perform reminder “one-call” phone check-ins with tree recipients roughly three weeks before planting (target date Oct. 27). Carson and Bettina were assigned to update the outreach materials and to coordinate with Kelsey and Christina on website and burrow-blast content.
To avoid further inventory confusion, committee members agreed to edit the online order form to disable species that are no longer available. “If we turn off a tree in the order form, it will stop further orders of that species,” a member noted; the committee asked whoever edits the form to coordinate so entries are not lost.
Logistics assignments included confirming who will pick up the nursery stock (Emma will do a Thursday pickup), assembling a list for tree distributors, and recruiting hole-diggers and tool-holders for planting day. Committee members also discussed a small set of extra trees (Kentucky coffee tree, hackberry, yellowwood and sweet street linden) and agreed to seek volunteers or persuade current orderers to swap species so the extras find homes.
Votes at a glance - Approval of minutes: motion and second recorded; voice vote passed (ayes, no opposition). Referenced at 00:42 in the transcript. - November meeting date: motion to meet Nov. 5 at 7 p.m.; motion seconded and carried (ayes, no opposition). Referenced at 07:24–07:33. - Adjournment: motion to adjourn made and seconded; voice vote carried. Referenced at 65:18–65:30.
The committee closed the session after confirming outreach steps and follow-up responsibilities and asked members to reconvene with updated order confirmations and an amended order form prior to the pickup and planting schedule.
