Board members reviewed an updated food‑vendor packet that includes attorney‑drafted language on payment, cancellation and vendor responsibilities. Deb (staff member) said the packet was updated for 2026 and included court counsel language intended to protect the fair board.

A sustained discussion focused on the current commission model (12% of sales over $3,000) and whether to replace it with a flat upfront fee to simplify accounting and reduce cash handling. Several board members said the commission is difficult to enforce and that some vendors pay little when sales are cash‑heavy. "Would it be easier just to say, hey. We're gonna charge $500 or $575 for a spot upfront, and then you don't have to worry about the 12%?" one member asked; another responded that a flat fee might "chase them away" but could bring in higher‑performing vendors.

The board first voted to approve the updated vendor verbiage. A separate motion to replace the commission with a flat fee was made and seconded. After discussion and an amendment from a board member to increase the flat fee, the board adopted the amended flat fee structure: base fee $600 if signed before July 1 and $650 after July 1, removing the 12% commission for the year specified in the motion.

Board members asked staff to prepare revised application materials reflecting the new fee and to explore electrical upgrades for vendor spaces to allow for more vendors and better accountability.

Quote: Austin (Treasurer) said of administrative staff changes and vendor collections, "But I don't wanna be the end all, taking this over, but I'll help maintain it, through this off season till we get, some new blood in there."