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Coffee County committee approves surplus list after staff corrects asset-record discrepancy
Summary
The Purchasing Committee approved a list of road department items to be declared surplus Oct. 28 after staff and members identified a discrepancy in county asset records showing a bucket truck as sold when it remained in inventory. The committee approved selling eight items (nine listed; one previously sold).
The Coffee County Purchasing Committee voted Oct. 28 to declare a list of road-equipment items surplus and allow them to be sold, after staff clarified an apparent asset-record discrepancy involving a bucket truck.
Ben Bartlett, Coffee County Road Superintendent, and Joseph Dobson, assistant superintendent, presented a disposal/surplus list. Staff said the list contained nine items but one had already been sold, leaving eight items to be marketed. During review, committee members and staff discovered that item No. 4 (a 2005 bucket truck described in the assets list) appeared in county records as sold, yet the truck remained in inventory.
Bartlett and others said they would search for a disposal worksheet and correct the asset records before sale. Committee members emphasized that items typically must be declared surplus before disposition and asked staff to ensure surplus procedures and documentation were complete.
After discussion, a motion to approve the surplus list as presented was made, seconded and approved. The meeting record does not specify buyer(s), specific sale method (auction or direct sale), or sale dates; staff indicated they would follow disposal and procurement rules.
Why it matters: declaring county equipment as surplus is a necessary administrative step before selling assets and realizing proceeds. The committee's request that staff locate the disposal worksheet and correct records aims to prevent improper disposition of county property.
