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Mill Creek council approves $~84,000 contract amendment to finish 2024-25 pavement project
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Summary
Council authorized the city manager to amend the JB Asphalt contract to cover pay‑estimate overruns tied to unforeseen field conditions and additional traffic control and crack sealing; council vote was 6‑0.
The Mill Creek City Council on Oct. 28 authorized the city manager, after city‑attorney review, to amend the JB Asphalt Inc. pavement contract to cover additional pay‑estimate costs tied to a 2024 pavement preservation project.
Public Works Director Mike Todd said the original contract amount awarded in July 2024 was approximately $1.755 million. Pay estimate number five and measured as‑built quantities increased the total required by roughly $84,000 because of on‑site surprises (for example, pavement thickness variations at different locations), added traffic control for worker and public safety, and additional crack sealing required after an initial slurry application was compromised by weather. Todd said the overall CIP project budget (design, construction and inspection) remained within the previously authorized capital appropriation, but the contract amendment was necessary so the city could pay the contractor and subcontractors for measured quantities under the contract.
Council moved and approved a resolution authorizing the city manager to amend the contract price to the revised total, with the city attorney to review contract documents before execution. The motion passed 6‑0.
Todd said staff will pursue "lessons learned": tightening specifications for slurry applications, clarifying inspection practices and improving pay‑estimate and contingency planning for future projects.
Clarifying details: the contractor has retained the standard 5% retainage while state close‑out reviews complete; a small final invoice for irrigation repairs was outstanding at the time of the meeting.
