Officials approve sidewalk, trail and parking-ramp payments; DOT to cover 80% of one change order

Officials at the Oct. 28 meeting voted to approve several construction payments and two change orders for local infrastructure projects.

Staff presented pay estimate No. 5 for the 25 sidewalk repair project at ASD Ellenbecker for $8,360.76 and recommended approval; a motion to approve was moved, seconded and carried.

A Public Works staff member explained change order No. 2 for the 70 Second Avenue Veil Extension as an addition of nameplates to a retaining wall that “wasn’t called out in the specs,” and said the Department of Transportation agreed the item was not specified in the original plans. The staff member said the item is a participating item and recommended approval of the $1,260 change order; under the arrangement staff described, the city would pay 20% and DOT would pay 80%. Officials moved, seconded and approved the change order.

Staff also described change order No. 3 for the same project: replacement of a valve box that had been buried in an unmaintained grassy area and therefore not evident at the surface during grading. Staff recommended payment of $730 for that work; the motion to approve was moved, seconded and carried.

The meeting record shows staff recommended approval of the final payment for the 70 Second Avenue Trail South in the amount of $72,540.38; members moved, seconded and approved the payment.

For the Jefferson parking-ramp masonry restoration, staff recommended approval of pay estimate No. 1 for $456,398.50 and noted the project remains subject to withholding of 5% retainage. During discussion one speaker mistakenly restated a far larger figure ($150,156,398.50) but staff clarified the intended amount was $456,398.50. The motion to approve the Jefferson pay estimate was moved, seconded and carried.

Votes recorded on the audio transcript were limited to roll verbal approvals ("Aye") following motions; individual vote tallies by name or recorded counts were not provided in the transcript.

Votes at a glance

- Pay estimate No. 5 — 25 sidewalk repair (ASD Ellenbecker): approved; amount $8,360.76. - Change order No. 2 — 70 Second Avenue Veil Extension (nameplates to retaining wall): approved; amount $1,260; city share 20%, DOT share 80% (per staff description). - Change order No. 3 — 70 Second Avenue Veil Extension (valve box replacement): approved; amount $730. - Final payment — 70 Second Avenue Trail South: approved; amount $72,540.38. - Pay estimate No. 1 — Jefferson parking-ramp masonry restoration: approved; amount $456,398.50; 5% retainage noted.

The meeting record contains limited discussion beyond project descriptions, cost amounts and the motions to approve. No additional conditions, amendments to motions, or dissenting votes were recorded in the transcript.

Staff contact and next steps were not specified in the audio transcript.