The Government Records Office director denied a public-records appeal by Fred Hayes seeking a compiled list of people already marked as having voted (a statewide set of 115 names, 11 in Washington County) from the state VISTA voter information system.

Hayes told the hearing he requested names, addresses and privacy-status classifications for voters flagged as "already voted" and said he had obtained a similar output from Davis County. He argued Washington County could either run a VISTA query or contact the state or other counties to assemble a comparable report and that the county’s reliance on manual searches was unreasonable.

Deputy Washington County attorney Courtney Sinagra said Washington County does not keep the customized report Hayes requested and that producing the list would require creating a new record by combining fields (addresses and privacy classifications) that the county does not routinely export. Sinagra also explained that certain election materials—provisional ballots and sealed materials—are governed by election-code restrictions and 22‑month retention rules and that Washington County had chosen not to use internal resources to produce the custom compilation for Hayes.

The director noted a legal distinction in GRAMA between producing an existing record and creating a new record by compiling or reformatting underlying data. Citing that GRAMA does not require a government entity to create a new, customized record to satisfy a records request, the director denied the appeal on that ground and suggested the petitioner identify specific, readily available reports that the county can produce or narrow the request to existing outputs that VISTA generates.

The director closed the matter as denied and invited the petitioner to resubmit narrower requests or accept existing standard reports.