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Board approves change orders for Tumbleweed parking-lot work after city inspection issues
Summary
The board approved two change orders for contract 24DOT025 covering Tumbleweed Elementary parking-lot renovations. District staff said one change was an owner-requested basketball court addition; another increase resulted from city of Phoenix inspection and permit requirements that required additional sidewalk and driveway work.
The governing board approved two change orders for contract 24DOT025 (Seamar Parking Lot Renovations at Tumbleweed Elementary) after hearing that city permitting and owner-requested scope additions increased project costs.
District capital-programs staff explained that one change order added a basketball court that had been approved in the district capital plan; adding the scope during the contractor's on-site work reduced cost compared with contracting separate work later. O'Brien said that item was estimated at about $75,000 but that the contractor completed it at a lower amount within the change-order request.
Staff said a larger portion of the additional cost came from work the city of Phoenix required during inspections: replacement or repair of sidewalks, ADA ramps and related street/apron work the inspector deemed necessary. O'Brien characterized some such determinations as differences of inspector opinion and noted the district had appealed some items and prevailed on at least one point (the district was not required to microseal the full street).
Board members pressed for clarity about procurement, owners' representatives and whether projects were complete; O'Brien said the parking-lot work was complete but that statutory thresholds require board approval for change orders above a certain percentage of the guaranteed maximum price, and the invoices could not be paid until the board approved the change orders.
A voice vote approved the item after extended discussion; the transcript records no roll-call tally. Several board members described the situation as uncomfortable because work had been completed subject to later board approval and because inspector opinions can increase costs.
The transcript identifies the contract as a construction-manager-at-risk (CMAR) delivery. Staff emphasized the district uses multiple funding sources and tries to schedule projects in summer windows to limit school disruption.
