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Wayne Select Board approves warrants after extended payroll-reconciliation questions and requests recenter account reconciliation
Summary
The Select Board approved payroll and accounts-payable warrants Oct. 7 but spent substantial time probing a discrepancy between gross-pay and total-pay columns, electronic transfers, and whether LAAD Recreation Center (account 200) may be overdrawn. The board asked for a reconciliation and clearer treasurer's certification at the next meeting.
The Town of Wayne Select Board approved payroll and accounts-payable warrants on Oct. 7 but deferred full clarity on a payroll reconciliation issue and a possible overdraft in the LAAD Recreation Center account.
After motions to approve payroll warrant #11 and later payroll warrant #13 and accounts payable warrant #12, board members pressed Shannon, the town treasurer/tax collector, to explain an apparent mismatch between the gross-pay figures printed on the warrant and the total sums leaving the town’s bank account. The board noticed several check entries that were printed as voided checks but represented electronically transferred amounts for retirement, Internal Revenue Service taxes, state withholding and other payroll overhead. Shannon said deductions and electronically transferred checks (including retirement payments and IRS/state withholdings) are processed separately and appear on another warrant printout; she agreed to provide a reconciliation in the packet for the next meeting.
Board members also discussed whether five LAAD Recreation Center payroll items were charged to account 200 and whether that account showed an overdraft in the town’s accounting system (Trio). The town treasurer said she had not yet produced the full expense report; board members asked that future treasurer’s certifications explicitly state any overdraft per Trio and list available reserve-account balances that could be used to cover timing differences. "People need to be paid," the chair said, but added that the board expected a clearer reconciliation next meeting.
On the specific motions: a motion to approve payroll warrant #11 (figures shown on packet and cited in discussion varied between $11,005.73 and $11,573.91 in the record) passed by voice vote; accounts payable warrant #12 (listed in the packet as $285,670.75) was approved with an exception — the board removed a duplicate payment, check number 24494 — and payroll warrant #13 (listed as $10,809.77) was approved. The board also accepted donations totaling $4,095.08 to supplement LAAD Recreation Center program appropriations.
The board asked staff to provide a written reconciliation that ties the gross-pay column to the total amount leaving the bank, and to identify electronically transferred check amounts and any reserve transfers used to avoid overdrafts. The treasurer said she would provide explanations by e-mail and in the next packet.
