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Contract Review Committee approves quarterly reports, holds two for follow-up
Summary
The Committee approved the majority of submitted quarterly reports but deferred action on Sharing Kindness and Fairwinds' opioid grant pending additional documentation and timeline clarification. Chair Veronica Volczyk made the motion to approve all quarterlies except those two; Linda Williams seconded. The motion passed by roll-call: 5-0.
The Contract Review Committee voted Oct. 24 to accept most quarterly reports but held two for further information.
Chair Veronica Volczyk moved to approve all quarterly reports except those from Sharing Kindness and Fairwinds, citing missing program detail in Sharing Kindnessand questions about Fairwindshow it recorded and timed expenditures for an opioid peer-recovery grant. Linda Williams seconded the motion. The committee voted by roll call and the motion carried, with John Belash, Linda Williams, Lee Tessa, Suzanne Keating and Veronica Volczyk voting in favor.
Why it matters: Committee members said quarterly reports must show how funds were expended or explain why spending did not match the proposal. Committee members asked Sharing Kindness to supply program reporting (qualitative recruitment/registration updates) and requested Fairwinds provide a written explanation for why its invoice submissions did not match the grantapplication's expected usage for the first quarter.
Details and follow-up: Staff will request the additional documentation and bring both items back to the committee as soon as the information is received; the chair said the items will be put on the agenda for the following week. Committee members emphasized they want a consistent reporting format from grantees moving forward and said a procurement or structured application interface will be used next year to reduce free-form variance in submissions.
The committee did not approve or deny program funding in this vote; it approved the quarterly financial and program reports for purposes of record-keeping, with two reports held pending clarification.
