Finance staff report Tyler e-file move, property-tax load and fixed-asset work; one accounting hire planned

Tyler Munoz and finance staff told the committee that the 2025 property-tax data has been successfully loaded into the Tyler financial system after a difficult conversion and described next steps to reduce manual work in future years.

Tyler Munoz reported the team will retire the legacy business-tax module and work directly with the state's TR3 e-file portal for business filings to eliminate a manual, one-way transfer process that required data transformation. Staff said the TR3 portal is already used by the county and moving to it will allow businesses to print licenses and will reduce manual import errors.

Nathan discussed the ongoing effort to bring fixed assets into Tyler, noting the older fixed-asset process was manual and that the city will need a substantial import and reconciliation effort. To support that work, staff said the city plans to hire one additional accounting associate and train existing staff to manage fixed-asset records to improve audit readiness for FY25/FY26.

Committee members asked clarifying questions about technical problems experienced during the property-tax load and whether additional development or vendor support will be required; staff said a technical review is underway and some development costs are possible. Staff also said the change to TR3 should improve the taxpayer experience and data consistency across government systems.

No formal votes were taken on staffing during the meeting; staff indicated hiring and software-development plans will be handled through the normal HR and budget processes.