Oviedo staff demonstrated three ways the city could publish its spending records and council members agreed to place a monthly check registry on the city website and notify the Seminole County Clerk that CSV/Excel files will be available.

Staff member Mister Cobb showed council the Clerk of the Court's open checkbook, Winter Springs's monthly PDF checklists and Oviedo's own spreadsheet exports. Cobb said the county's interface offers searchable data across a date range and the ability to download records by Excel or CSV; the sample view on screen included fiscal-year data and an $8,200 check entry. He told council, "So those are 2 different versions that we can do on the city website right now. And so we what we would ask tonight is we would just ask for direction tonight on 1 if you want to do the check registry but 2 if you would prefer to do it on the clerks or if you would prefer to do it on our website." (Mister Cobb, staff member).

Council members contrasted the approaches: Winter Springs provides a month-by-month PDF and does not list checks under $2,500, while the Seminole County Clerk's open checkbook shows multi-year searchability and an interface that staff described as "very, very user friendly." Staff said the Seminole County clerk's programmer prefers receiving CSV transfers but that the city can produce either CSV or Excel files from its financial system. Mr. Kelly, a city staff member, noted that the city is investigating a new enterprise financial system but recommended using a free option in the short term until any new system is deployed.

After discussion about ease of search, download limits and program costs, council members agreed by consensus to post the monthly check registry on the Oviedo website and to notify the Seminole County Clerk that the city will make a downloadable CSV/Excel file available. Staff said they will continue to provide both PDF and spreadsheet versions and coordinate with the clerk on the preferred transfer method.

Staff did not present a vote tally; council reached a consensus decision and asked staff to proceed with posting and notification. The city will return with any necessary implementation details if changes to the financial software affect the transfer process.