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RCSC updates BP 12: clubs with multiroom dedicated space must sign in and out; new 'malicious conduct' complaint route outlined
Summary
The Recreation Centers of Sun City Incorporated (RCSC) Committee of Clubs announced changes to BP 12 requiring sign-in/sign-out for clubs with dedicated multiroom space, effective Jan. 1.
The Recreation Centers of Sun City Incorporated’s (RCSC) Committee of Clubs (COC) announced changes to BP 12 requiring clubs that occupy dedicated space with more than one room to implement a sign-in/sign-out procedure starting Jan. 1.
Steve Collins, chairman of the COC, said the change is intended to ensure that "no one is in a part of your club that you can't visually see from your desk... and they fall down or something," and that sign-in data can be used to account for members in an emergency.
The COC clarified that single-room clubs or clubs that do not have dedicated space are exempt from the requirement. Collins and other COC members said assistance is available for clubs that need help building the required rules-and-regulations template; the COC expects templates to be completed by Jan. 1.
In the same announcement the COC described a new malicious-conduct provision. Under the described process, if an officer or member is repeatedly targeting another person with complaints or reports, "it will come to the COC and then we will investigate them," Collins said. If the COC finds credibility to the claims, the matter will be forwarded to the board for a hearing.
COC members emphasized that the policy’s intent is to encourage clubs to first address complaints internally. As Angela Bollett, charter club supervisor with RCSC, noted in response to questions, the usual practice is to ask whether the complainant has taken the issue to their club board before the COC intervenes.
Details about form templates, investigative steps and specific hearing procedures were discussed as operational direction rather than as a formal board action; the meeting record indicates the COC expects the policy and related templates to be in effect by January but did not record a formal vote at the session.
Clubs with questions about how to implement sign-in systems or how to incorporate the malicious-conduct language into their rules were advised to contact the COC or the club office; the COC named several members who will assist with template preparation.
