Golf Manor council approves surplus sale and police appropriation; adopts updated code on second reading with service-mail amendment

Golf Manor Village Council on Oct. 27 approved a resolution to sell surplus municipal equipment, adopted an appropriation ordinance to add police staffing, and carried a second reading of an ordinance to adopt updated building and property codes after adding a procedural requirement for service by certified mail before relying on posting.

Resolution No. 2025-29: surplus property sale The council moved and passed Resolution No. 2025-29, authorizing the sale of surplus municipal property and equipment identified by village staff. During discussion, staff described the items as older service tools (a steel leaf box, ODB leaf vac and a 2013 Bobcat asphalt cleaner) replaced by upgraded equipment the village had received. The resolution was approved after a roll call in which councilmembers recorded "Yes." (Roll-call confirmations in the meeting transcript included affirmative votes from Councilmember Nail and Councilmember Michaelson; the meeting record did not list a full numeric tally.)

Ordinance No. 2025-7: appropriations for police staffing Ordinance 2025-7, an appropriation ordinance to increase the police budget by $30,250 to fund an additional part-time officer, was presented and approved. The ordinance had been discussed and recommended by the finance committee at the September finance meeting; council members recorded affirmative votes during the reading and approval (members recorded as voting yes in the transcript included Councilmember Chesser, Councilmember Fisher, Dr. Fisher, Councilmember Primer and Councilmember Michael).

Ordinance No. 2025-6: adoption of the 2024 international codes (second reading) and service-of-process amendment Council held the second reading of Ordinance 2025-6 to adopt updated international building and property codes. During discussion members sought a procedural clarification for service of notices in property cases involving out-of-state owners. Council agreed to an amendment requiring that certified mail be attempted (or sent) before the village relies solely on posting on the property. The motion to pass the ordinance as a second reading with that amendment was made, seconded and carried.

Executive session and other business Before adjourning to executive session, the mayor and administration reviewed other administrative items: road projects and a $502,500 award from a county infrastructure program noted in the administration report, a planned transition from the CitizenServe platform to the iWORK platform for landlord-tenant registration, upcoming RFPs for solicitor and waste/recycling services, and committee reports on planning, community engagement (including website redesign funded from ARPA), recreation and finance. The council then voted to enter executive session to receive a confidential presentation on the Sundance police-recording software.

What the votes mean - The surplus-property resolution gives administration authority to proceed with public sale of identified items as described in the resolution. The meeting record did not indicate any opposition. - The appropriation ordinance increases the police budget to cover an additional part-time hire intended to reduce overtime and injury-driven overtime costs. - The amended code ordinance keeps the village’s building and property regulations up to date while adding a due-process safeguard that requires a certified-mail attempt before posting is used as the sole means of service on out-of-state or nonresponsive property owners.

The meeting did not adopt any other new fees or long-term policy changes during the session; several follow-up administrative tasks were assigned to staff and committees.