At the Oct. 29 meeting the Brimfield Board of Trustees recorded the following formal actions and roll-call outcomes:

- Approval of meeting minutes: Trustees approved the minutes for 10/01/2025 and 10/15/2025 (motions passed; one abstention recorded on the 10/15 minutes by a trustee who said he was not present).

- Approval of purchase orders and warrants: Trustees approved purchase orders as presented and accepted warrants; one trustee abstained on warrants noting they had not yet signed.

- Acceptance of donation: Motion passed to accept a donation to the Brimfield Township Police Department from Apollo Heating and Cooling and Plumbing in the amount of $5,207.67 (roll call recorded as Yes: Mike; Yes: Nick; motion passed).

- NOPEC reimbursements and invoices: Fiscal reported approved NOPEC invoices for HVAC replacement ($14,390) and a contractor invoice ($5,186.74); funds expected within 46 weeks. Trustees approved submission of a $1,247.79 library lighting repair invoice for NOPEC reimbursement.

- Collateral-assignment amendment (DHEA TIF): Trustees approved an amendment to a collateral-assignment agreement with Brimfield Development Company LTD and the bank to ensure township obligation is limited to actual TIF collections while supporting the bank's collateral position for infrastructure financing (motion passed by roll call).

- Executive-session outcomes (personnel): After returning from executive sessions, trustees approved an amended employment agreement with Fire Chief Craig Malawi (resolving a pending disciplinary matter; suspension period; extension through Sept. 13, 2028; no base salary increase; 3% annual step continues). The vote was unanimous.

- Administrator contract extension: Trustees voted to extend Township Administrator Mike Ladd's contract to 2030 and to clarify five personal days and an additional vacation week (six weeks total). The measure passed by majority (two yes, one no) after debate about timing and vehicle-use language remaining to be addressed.

- Meeting schedule change: Trustees approved moving the November meeting to Monday, Nov. 10 at 8:00 a.m.

Ending: Trustees noted several administrative follow-ups (filing amended contracts, submitting NOPEC reimbursement requests and sending TIF notices) and scheduled those items for future meetings or administrative completion.