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Fillmore awards $1.5M contract to drill Well 10, decommission Well 5
Summary
The council awarded a $1,502,008 contract (plus 10% contingency) to Pacific Coast Well Drilling to construct Well 10 and deconstruct Well 5, after public outreach and a competitive bid process. Staff recommended the synthetic filter‑pack alternate and said the project is within the FY25‑26 budget.
The Fillmore City Council on Oct. 28 awarded a contract to drill a new municipal Well No. 10 and decommission the existing Well No. 5, authorizing Pacific Coast Well Drilling as the contractor and approving a 10% contingency for change orders.
Public works staff presented the project background, outreach and bidding process. "This project includes the drilling of a new municipal well, well 10, and the abandonment and restoration of the existing well number 5," Joe (public works staff) said, describing two community information meetings, direct mailers and social‑media outreach to neighboring properties.
Staff summarized common public concerns about noise, vibration, tree removal and traffic during drilling and construction; staff noted plans for a temporary 20‑foot sound wall, limited 24‑hour drilling periods and replacement landscaping. "We do not anticipate residents being out of water during the operation," staff said, while noting irrigation within the park would be temporarily shut off.
Five bids were received. The low bid (Pacific Coast Well Drilling) plus the recommended synthetic filter‑pack alternate produced a contract amount of $1,502,008. Staff recommended including a 10% contingency ($150,280.50) and authorized the public works director to approve change orders up to the contingency, subject to construction management approval and review by the project hydrogeologist. Staff said the award is within the adopted FY25‑26 budget and requires no additional funds for this phase.
Council asked about dispute resolution between contract documents and whether change orders could create cost risk; staff said the contract includes standard change‑order procedures, the construction management team and project hydrogeologist will be engaged, and legal counsel can be consulted if elevated issues arise.
Council moved and approved the contract award and contingency authorization unanimously.
