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Board discusses Ratio Design bid for Memorial Center exterior rehabilitation; motion made
Summary
Board members and staff discussed bids and contract language for exterior rehabilitation of the Memorial Center and a motion was made to approve a contract with Ratio Design; the transcript does not record a subsequent vote on that motion.
Staff presented bids and background for exterior rehabilitation work at the Memorial Center and recommended moving forward with Ratio Design to prepare specifications and bid packages. Staff noted a significant discrepancy between bids, described coordination with the Jeffers Foundation on related historical work, and explained the need to use American Institute of Architects (AIA) contract language for construction work.
According to staff, Ratio's bid could run a “couple thousand dollars more” than what was budgeted for reimbursable expenses; staff cited a Ratio bid figure of $102,500 (including all reimbursable expenses) versus a budgeted contract amount of $100,006.80, and said any overage could be covered from miscellaneous, non-reverting Memorial Center funds. Staff also reported they had solicited pricing from other firms (Browning Bay and WJE) and described differences in scope and price.
A board member moved to approve the contract with Ratio and referenced an addendum that identifies use of AIA contract language; the transcript records the motion, but it does not record the outcome or a roll-call vote on that motion.
