City Parkway 5 board elects officers, approves charter amendment and sets founders-control transition timeline

City Parkway 5, Inc. approved a slate of officers, appointments to the Symphony Park Master Association (SPMA) and a charter amendment at its Oct. 27, 2025, board meeting.

Raven Cole, management analyst in Economic and Urban Development, presented the recommended officer slate: Mike Jansen as president; Susan Heltsley as secretary and treasurer; Rosa Cortez as vice president and chief financial officer; and Dina Batsky as vice president and chief operating officer. A board member moved to elect the proposed officers; the motion was seconded and the chair stated the motion passed. The meeting record does not include a roll-call vote tally or the names of the members who made or seconded the motion.

Cole also presented nominations for the Symphony Park Master Association voting membership: Mike Jansen, Susan Heltsley and Rosa Cortez. The board approved the appointments by motion and the chair recorded the motion as passed; no roll-call tally was provided in the transcript.

On a related governance item, the board approved an amendment to the Amended and Restated Community Charter for Symphony Park to add a land-use classification for two city-owned parcels improved with parking garages — 350 South City Parkway (APN 13934211004) and 355 Promenade Place (APN 13933610033). Kelly Swanson, administrative officer for Economic and Urban Development, told the board staff will prepare an amendment clarifying that the parking portions of those garages will not be assessed, will not be assigned equivalent units, and will not carry voting rights. The board moved to approve the amendment and the motion passed; the transcript records that the president of the corporation was granted authority to execute and record the amendment "as approved as to form by the corporation's counsel." The transcript does not provide the executing signature or recording date.

Staff described the timeline and administrative steps for the end of the founders-control period for the Symphony Park Master Association. Cole said the founders-control period ends when 75% of parcels are conveyed to owners other than the project owner; staff anticipates parcel E (identified in the meeting as Red Ridge) to close Dec. 30, 2025. Sixty days after that date is Feb. 28, 2026, which staff identified as the end of the founders-control period; staff also noted a six-month grace period to assist the incoming SPMA with transition tasks and indicated a target of June 30, 2026, to complete the transition.

Cole said the managing agent for the association should be contracted by Feb. 19, 2026, to perform general administrative duties, and the founders will turn over books, records and any limited property (vehicles or offices, if applicable) by the Thursday before the 60th day. Sandy Turner, deputy city attorney, clarified that if any of the calendar dates fall on a Saturday the deadline will roll to the next business day (Monday) and staff will adjust the schedule accordingly.

When asked whether the incoming managing agent would be an HOA management company, Dina Batsky said the new entity "should be looking for an HOA" and confirmed City Parkway 5 would continue to serve as the managing HOA until Dec. 30. A board member requested a copy of the presentation materials.

Votes at a glance (motions recorded in the meeting transcript): - Approval of minutes from the regular meeting of July 7, 2025 — motion moved, seconded; chair recorded motion as passed (tally not specified). - Election of officers (Mike Jansen, Susan Heltsley, Rosa Cortez, Dina Batsky) — motion moved, seconded; chair recorded motion as passed (tally not specified). - Appointment of directors to serve on the Symphony Park Master Association (Mike Jansen, Susan Heltsley, Rosa Cortez) — motion moved, seconded; chair recorded motion as passed (tally not specified). - Amendment to the Amended and Restated Community Charter for Symphony Park (exclude parking portions of garages from assessment, equivalent units and voting rights; grant president authority to execute and record amendment) — motion moved, seconded; chair recorded motion as passed (tally not specified).

The meeting transcript shows these governance items passed by motion; the record does not include individual roll-call votes, recorded tallies, or the names of the members who moved or seconded each item.