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Board approves trial of Bonefish Pay and votes to publish finances via Ohio Checkbook
Summary
Board authorized a limited trial of Bonefish Pay for select vendor payments, directed a 90‑day evaluation, and adopted an Ohio Checkbook resolution to publish district financial data; the board also rescinded a 2015 checkbook resolution to avoid conflicting authorizations.
The Stow‑Munroe Falls board approved two administrative measures on Oct. 14 intended to streamline payments and increase transparency.
The board authorized a limited test of Bonefish Pay, a third‑party payments and vendor‑compliance service, to handle a small set of accounts‑payable transactions. Accounts‑payable staff explained Bonefish Pay automates ACH payments, absorbs stale‑check handling and provides compliance alerts; the vendor charges a per‑transaction fee and functions as an intermediary for select vendors. The board asked staff to run a pilot of several payments and review results after roughly 90 days before expanding use. Supporters said the tool could reduce manual check processing time and improve vendor tracking; members asked for comparison data on invoicing and total cost versus in‑house processing.
Separately, the board approved a resolution to use the Ohio Checkbook to publish district spending data and then rescinded a prior 2015 resolution to avoid overlapping or conflicting authorizations. Treasurer Patrick Gallano said adopting Ohio Checkbook aligns with ongoing efforts to increase fiscal transparency; one board member voted against the initial adoption but the subsequent rescind and current resolution passed by roll call votes.
Ending: Administration will run the Bonefish Pay pilot and return to the board with a 90‑day assessment of cost, vendor participation and staff time savings; the district’s financial data will be published through the Ohio Checkbook process per the newly adopted resolution.
