CUSD 300 operations committee reviews Parkview asphalt, HVAC, elevator and IT contract recommendations; telecom switch projected to save roughly $326,000 over 3

CUSD 300 staff presented multiple capital and service contract recommendations Oct. 14 at the Board Operations Committee meeting. Staff framed these items as part of routine capital maintenance and technology continuity work and asked the committee to forward recommendations to the full board for approval.

Facilities and construction

Staff reported that bid package 32A‑1 for Parkview asphalt work returned Schrader Asphalt Services as the lowest responsive, responsible bidder at $177,000; the project would be funded from Capital Fund 60. For rooftop and air‑handling unit replacements (three 90‑ton rooftop units at Jacobs High School and two aging units at Hampshire Middle School), staff reported nine bidders with a low bid from DeKalb Mechanical at $2,923,979; staff recommended awarding that package from Capital Fund 60 with work scheduled for next summer when school is not in session.

Elevator maintenance

Staff recommended awarding a time‑and‑materials contract for testing, preventative maintenance and repairs for 18 district elevators to Cali Elevator of Bensenville, Illinois. Staff said the contract is exempt from the competitive RFP process because certified technicians and specialized trade expertise are required. Proposed hourly rates were $240 (regular hours), $297 (after hours/Saturdays) and $319 (Sundays/holidays), and staff estimated an annual expenditure of $37,573 to be charged to operations and maintenance fund 20.

Technology and telecommunications

Technology staff recommended migrating an on‑premises Ivanti imaging and device management system to Ivanti’s cloud service before the on‑premises product reaches end‑of‑life. With a 40% discount from the vendor the three‑year cost would be $308,746.64 charged to the technology budget; staff said the cloud service adds third‑party patching and other features to streamline district device management.

Staff also proposed switching from Peerless PRIs to SIP trunking provided by BNB Networks for the district’s telephone system. Staff reported current monthly Peerless charges at about $14,667.80 and projected BNB costs at $5,220 per month, estimating roughly $201,979 over three years versus $528,040.50 if the district remained on Peerless—an estimated three‑year savings of about $326,062.02.

Other routine items

The treasurer reported August cash on hand of about $196.1 million and nearly $1 million in interest income within the first two months of the fiscal year. The donations report listed monetary and in‑kind support to district athletic departments and $2,500 classroom credits from Burlington to two elementary schools. Staff also described American Fidelity open‑enrollment services (zero cost to the district) and recommended continuing the service to support employee benefits enrollment during the district’s open‑enrollment period.

No formal approvals were recorded during the operations committee meeting; staff asked the board to consider these award recommendations at upcoming full‑board meetings.