Project AWARE: district builds Aspen dashboards, screens students and plans sustainability
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Summary
Project AWARE leaders presented dashboard and screening work to the committee, describing training for intervention teams, an Aspen-based referral workflow, quarterly reporting and initial sustainability planning tied to mirroring dashboards in district systems and clinician billing models.
Stacy Champy, MTSS director and Project AWARE director, told the committee that Project AWARE is focusing on building district capacity through training intervention teams and stand-up of dashboards inside the district student information system (Aspen).
Champy said the Project AWARE work includes training school and district teams to meet regularly, run action planning, collect referral data and track outcomes quarterly. "Part of the training involves training these teams how to work as a team and what data we're looking at and the action planning," she said. Project AWARE's dashboards show office referrals, suspension counts, the number of students with zero referrals, and the location of referrals (classroom, hallway, cafeteria, restroom).
Champy explained the screening process: the district will run an initial screening the first week of November that pulls office referrals, suspensions and attendance for each school so intervention teams can identify which students are ‘‘popping up’’ and may need referral to Tier 2 or Tier 3 supports. She clarified language used in dashboards: "Screening means looking at the whole... who's popping up here? ... and flag just means that they were kind of pushed through the Aspen system as a referral," Champy said.
Champy described data collection and reporting cadence: dashboards will be updated quarterly and Champy plans to present updated July–September data in November, with further updates in February, May and August. She said 18 schools were onboarded to the new Aspen module and that the district will expand administrative access as the tool stabilizes.
On sustainability, Champy said the district built the workflow within Aspen to avoid a time-limited external platform. She told committee members she has submitted sustainability reporting to the U.S. Department of Health and Human Services and is working with the district data analyst to mirror dashboards at the district level after the grant ends. She said Project AWARE is exploring a billing model with a community mental health partner to sustain clinician positions post‑grant.
Committee members asked about specific trainings (restorative practices, CSTAG) and Strong, a newcomer resilience training; Champy said both have strong immediate applicability and the district plans refreshers and targeted rollout where capacity allows.