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Audit finds weak controls on city fuel cards; audit team recommends monthly reconciliations, PIN/odometer checks and Samsara telematics integration
Summary
An internal audit found systemic control weaknesses in the city's fuel‑card program, including thousands of commercial transactions near city fuel islands, hundreds of cards assigned to vehicles not in the official fleet and little evidence of monthly reconciliation by departments. Auditors recommended near‑term fixes and said an ongoing Samsara
A city audit presented to the Budget & Fiscal Affairs Committee found significant control weaknesses in the city's fuel‑card program and recommended a series of administrative and technical fixes the department has already begun to implement.
The audit team reported the city's annual commercial fuel‑card spend averaged about $5.1 million for fiscal years 2023 and 2024 and that there were 1,286 active fuel cards in fiscal 2024. The audit identified 11 findings, three of which auditors rated critical. Key findings included:
- High volume of commercial fueling near city pumps: Roughly $3.5 million of commercial‑card transactions in FY24 occurred within three miles of a city‑owned fuel island; about $740,000 of that amount occurred during normal…
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