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City staff seek roughly $33,000 to add text and social‑media archiving for open‑records requests
Summary
The city’s IT director presented a vendor quote to archive city-issued phone texts and municipal social-media pages to speed responses to open-records requests; worst-case first-year cost was about $32,880 and ongoing annual costs would be roughly $23,880, which staff proposed to fund from contingency pending a final quote and legal review.
Jim Chambers, IT director, told the council that the city lacks a straightforward way to collect text messages from city‑issued devices for open-records requests and that a vendor could provide archived access for phones and social-media pages.
Chambers presented a vendor estimate that included roughly $120 per phone for up to 180 devices and a one-time setup fee; the quote also included archiving for up to 10…
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