Berwyn IT staff warn 2026 cloud, licensing and cybersecurity costs will rise as Windows 10 devices linger

IT department staff told the Budget & Finance Committee that the city will see “significant” recurring cost increases in 2026 as cloud hosting, anti‑spam and mailbox‑backup services move from partial to full production.

Randy (IT department staff) said the city’s hybrid approach — a mix of on‑premises systems and cloud services — is now realizing costs the department budgeted only partially in 2025. He said the mailbox migration to Microsoft Exchange Online finished mid‑year and that the city expects about 475 mailboxes to be hosted in the cloud in 2026. Randy said the department recently migrated anti‑spam services from Symantec to Mimecast and moved archiving and mailbox backups off‑premises, and those ongoing transfers and licensing fees are a major driver of the software maintenance increase.

Jim Franks (IT department…