Council approves one-year maintenance agreement for ice-rink chiller; annual cost listed in agreement as $22,001.50
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Summary
Council approved a one‑year maintenance contract with Train US Inc. for the town's ice‑rink chiller system, amending the payment terms so the agreement records an annual cost of $22,001.50 to be paid from the rink's operating budget. The contract includes onsite monthly maintenance visits and remote monitoring.
Council approved a one‑year maintenance agreement with Train US Inc. for mechanical services on the town's ice‑rink chiller system and clarified the payment schedule during discussion on Nov. 4.
Facilities staff explained the chiller's initial warranty period was ending and that the manufacturer, Train US Inc., was judged to have the best responsiveness and capability for ongoing maintenance. Staff described routine work included in the agreement: monthly onsite checks (oil changes and routine parts), cooling‑tower inspections, and remote monitoring that sends alerts by text and email when parameters deviate.
There was confusion in the packet about whether payments were monthly or quarterly. Council and staff corrected the language so the agreement reflects a one‑year contract with a total annual cost listed as $22,001.50; the town recorded payment terms in the amended resolution as quarterly payments drawn from the ice rink's general operating budget. The council moved to approve the contract as amended and the motion carried unanimously.
The agreement was described as intended to reduce emergency repair charges compared with ad‑hoc service calls and to provide remote monitoring that alerts staff to leaks or other abnormal conditions.