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Council signals consensus to reappropriate CIP funds for Providence vestibule, Fairfax High electrical program and increase superintendent FTE

Fairfax City Council (work session) · November 4, 2025

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Summary

Fairfax City staff asked council to reappropriate contingency funds in the schools CIP for a Providence Elementary vestibule and an electrical program build‑out at Fairfax High, and to convert the school superintendent role to 1.0 FTE; council signaled consensus and the items will appear on the Nov. 18 consent agenda.

City finance staff asked council during the Nov. 4 work session to support reappropriating contingency funds already allocated in the schools section of the capital improvement plan for two school projects and to approve a personnel change in the schools budget.

CFO JC Martinez summarized the request: approximately $250,000 for a security vestibule at Providence Elementary School and about $250,000 for an electrical program build‑out at Fairfax High School. Martinez said those funds were identified within the schools portion of the CIP during recent reconciliation work and characterized the reappropriation as budget neutral. Martinez said Fairfax County Public Schools will serve as the planning and project manager for the Providence vestibule work; the city intends to reuse storefront materials during a renovation to reduce costs.

In addition to the capital items, staff requested increasing the schools superintendent position from its current 0.05 FTE to 1.0 FTE. Martinez said savings within schools' personnel and fringe budgets would offset the change so the net fiscal effect would be budget neutral; finance and the budget director have verified those savings.

No formal vote was taken at the work session; Mayor Reid asked whether any member objected and council indicated consensus. Martinez and staff said the reappropriation and the FTE change will appear on the Nov. 18 consent agenda; because the reappropriation falls below the 1% threshold, no public hearing is required.

Sources: staff remarks and council Q&A at the Nov. 4 Fairfax City work session; staff summary given by JC Martinez.