Board weighs public hearing to accept expiring impact fees; capital plan and TF Moran plan set considered
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Summary
The board reviewed $42,575 in impact-fee funds (about $40,575 at the meeting) and discussed $7,825 that must be committed by Dec. 10, 2025. School leaders proposed holding a public hearing to accept/extend those funds and recommended funding a capital improvement plan or TF Moran plan set so projects can advance without delay.
The board reviewed the district’s impact-fee balance and debated whether to hold a public hearing to accept and extend unanticipated revenue before part of the funds expire.
Molly (business administrator) told the board that the total impact-fee amount was $42,575 as of Sept. 9 and “as of today” roughly $40,575, and that $7,825 of that amount must be spent by Dec. 10, 2025. She explained that accepting unanticipated funds that would raise the district’s appropriation requires a public hearing; if the district can spend the money without exceeding its appropriations, no hearing is necessary.
Board members and staff discussed options for the near-term use of the $7,825 and for the larger balance: (1) encumber the $7,825 for scope work or short-term safety fixes; (2) run a single public hearing that would authorize acceptance of impact fees for both a plan set and a capital improvement study; or (3) defer and risk losing the funds. Molly recommended a public hearing as a prudent step to preserve access to the money. The board scheduled a public hearing at 5:30 p.m. on Dec. 4 to consider accepting and extending impact fees and to discuss which projects to authorize.
Several board members urged commissioning a capital improvement plan so the district has a clear plan for future work; an outside consultant was proposed and a rough estimate of $10,000 was cited from previous conversations. Staff also discussed the TF Moran plan set (next step after concept design) so the district can immediately bid projects if the driveway/safety project moves forward.
No vote to spend the funds was taken at the Nov. 4 meeting; the board directed staff to post the public hearing and return cost estimates and plan-set quotes at the Dec. 4 meeting.