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Council approves emergency change order for West Main Street waterline; reimbursement appropriation added
Summary
Council designated a second change order for the West Main Street waterline replacement as an emergency and approved time‑and‑materials work up to a $30,000 cap. Finance later introduced an emergency amendment to the annual appropriation to accept Department of Development reimbursement for the West Main project.
The Cortland City Council approved an emergency ordinance to extend project funding for a second change order on the West Main Street waterline replacement, authorizing time‑and‑materials work up to $30,000, the interim service director said during the Sept. 15 meeting.
Staff explained the change order is a time‑and‑materials arrangement that will only charge the city for labor and materials used up to the $30,000 cap. The interim service director and an engineering firm (GPD) provided supporting documentation about unexpected site conditions; staff characterized the $30,000 amount as within a typical 10% construction contingency for unforeseen costs.
Council took a roll call on the emergency designation and on final passage of the ordinance; recorded votes were affirmative in the meeting record. The finance director later introduced an emergency amendment to the annual appropriation ordinance to accept reimbursement funds from the Ohio Department of Development related to the West Main project; staff said the appropriation amendment is required to record the reimbursement legally.
Why this matters: The work will require a short, full‑width closure at the railroad intersection on West Main Street near the project area, the mayor said in her report, and was described as scheduled to begin Sept. 22. Council members said timely authorization was necessary because some work must be completed before the next council meeting.
Next steps: Staff will administer the change order under the time‑and‑materials arrangement and return final change documentation when work is complete; the appropriation amendment will enable receipt and accounting of grant reimbursement once the Department of Development issues payment.
