County finance staff told the Wichita County Commissioners Court on Jan. 10 that several invoices from earlier in 2023 and 2024 were recently processed because Social Security verification only just confirmed eligibility, and that otherwise most vendor invoices were paid within the usual window.

Staff said two volunteer fire departments had not returned fully executed agreements required for payment. Finance staff recommended holding those checks until the signed agreements are received; staff said they had informed the departments that checks would not be released until documentation was complete and expected the agreements within a day or two.

The court was also briefed on planned software work: ClearGov's data import had been completed and staff planned a rollout and training for department heads and elected officials; the county's Munis system is scheduled for a software update this weekend, after which staff plan to roll the 2025 budget into the system. Staff also said a TSG server and a large printer will be removed from county offices on Monday.

On prior-year budgeting, staff said account 561 likely ran about $200,000 over last year and attributed roughly $140,000 of that overage to a Cornerstone software purchase that was charged to the account; staff said they will perform accrual adjustments and an end-of-year cleanup to align accounts in two to four weeks.

No formal vote was recorded on payments or rollouts at the meeting; commissioners directed staff to withhold volunteer-fire payments until required agreements are returned and to proceed with the planned software updates and training schedules.