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Groves council adopts procurement rules to accept federal grants; approves $232,625.46 in invoices
Summary
The Groves City Council on July 14 adopted a resolution to align city purchasing with federal procurement rules so the city may accept federal grants, approved minutes from June 23 and approved an invoice list totaling $232,625.46. The council also announced an executive session on real property under Texas Government Code §551.072.
The Groves City Council voted July 14 to adopt Resolution 2025-07, updating the city's procurement policies to conform with 2 C.F.R. —7200.317, —7200.327 and Appendix II so the city may accept federal grant funds. The council also approved the minutes of the June 23, 2025 meeting and an invoice list totaling $232,625.46.
The resolution was introduced as necessary to allow the city to receive federal grants. "This resolution is required so that we are we can accept federal grants," said a staff member responding to questions from the mayor. The staff member said the changes are not substantially different from current practice and that outside grant consultants will prepare required grant paperwork when the city uses them; the city's internal purchasing processes would continue to be administered by city staff.
During consideration of the invoice list, staff read selected line items, including Citibank RP card charges of $13,583.39; sludge dewatering and related wastewater/water-plant charges of $93,403.57; a Jefferson County Appraisal District third-quarter payment of $18,867.92; a raw-water charge (LMA) of $47,600; and other equipment, service and fleet charges. The staff member answered questions from Councilman Holmes about whether a push-camera purchase was budgeted and confirmed that the WEX fuel charge includes diesel.
Actions taken: - Motion to approve minutes of the June 23, 2025 council meeting: motion passed (recorded votes: Mayor Castle 'aye'; Mayor Pro Tem 'aye'; Councilman Holmes 'aye'; Councilmember McAdams 'aye'). - Resolution 2025-07 (adopt procurement policies to comply with 2 C.F.R. —7200.317, —7200.327 and Appendix II): motion passed (recorded votes: Mayor Castle 'aye'; Mayor Pro Tem 'aye'; Councilman Holmes 'aye'; Councilmember McAdams 'aye'). - Approval of the 07/14/2025 invoice list (total $232,625.46): motion passed (recorded votes: Mayor Castle 'aye'; Mayor Pro Tem 'aye'; Councilman Holmes 'aye'; Councilmember McAdams 'aye').
The council announced it would enter executive session under Texas Government Code —7551.072 to deliberate regarding real property and scheduled entry at 5:50 p.m.; the transcript records the council reconvening to open session later in the meeting.
No legislation was tabled or defeated during the meeting. The procurement resolution is administrative: staff said the change was required to accept federal funds and that consultants will assist with grant paperwork as needed.
