Grant County commissioners approve routine fiscal items, interlocal agreements and table materials bid

Grant County commissioners on July 1 unanimously approved a set of routine fiscal motions and a package of interlocal agreements during a special meeting at the Grant County Courthouse in Medford.

Chair Craig A. Fredrick presided over the meeting. Commissioners Steve Stinson and Keith McClure voted with Fredrick on all recorded motions. County Clerk Rachelle D. McCaleb confirmed the agenda had been posted in compliance with the Open Meeting Act and teleconferencing was enabled to comply with the statute cited in the minutes (Title 25, 301–314 O.S.).

The board approved a transfer of appropriations, the issuance of blanket purchase orders, and the approval of purchase orders and travel claims after motions and seconds were made. The minutes list vendor payments across county funds; examples called out in the claims listing include DUB ROSS COMPANY INC ($16,918.00, Highway fund), FARMERS GRAIN (multiple entries including $14,811.62 for fuel), and smaller claims such as AMAZON CAPITAL SERVICES ($1,530.08) and M3 PUBLISHING LLC, MEDFORD PATRIOT STAR ($1,460.59) in the General fund. The record shows unanimous votes on these items (Fredrick — aye; Stinson — aye; McClure — aye).

The board also approved minutes from its June 23, 2025 regular meeting and a bundle of annual resolutions for fiscal year 2025–26. The resolutions recorded in the minutes include an Interlocal Cooperative Agreement with Kay County (Res. 2025-97); an Interlocal Agreement with Noble County (Res. 2025-98); movement of 100% of Estimate of Needs for cash funds from FY 2024–2025 to FY 2025–2026 (Res. 2025-105); a 50% Temporary Appropriations resolution for FY 2025–26 (Res. 2025-110, noted as a correction to Res. 2024-106); an amendment to a youth services contract with ROCMND Youth Services and Craig County Detention Center (Res. 2025-137); participation in property and liability coverage through ACCO-SIG (Res. 2025-146); and an agreement with OK Juvenile Justice Services Inc. (Res. 2025-147). All resolutions as listed in the minutes were approved by unanimous vote.

Later in the meeting the board accepted and tabled the six-month materials bid (Bid 2025-08) for further consideration. The motion to accept and table the bid passed unanimously, and no immediate award or contract action was recorded in the minutes.

Commissioners also approved a package of interlocal governmental agreements (IGA) and mutual-aid agreements (MAA) for FY 2025–26 covering municipalities and jurisdictions including the Towns of Wakita, Renfrow, Nash, Manchester, Lamont, Deer Creek, Jefferson; and the Cities of Pond Creek and Medford, plus a mutual-aid agreement for Hawley Fire Department. The item passed on a unanimous vote.

The board approved reimbursement requests recorded in the minutes: $3,375.00 for the Election Board Secretary for June 2025 and $179.12 for the District Attorney for June 2025. Both reimbursements were approved unanimously.

During the meeting commissioners provided routine highway district updates as discussion items: Commissioner McClure reported District 1 was working on equipment and grading; Commissioner Stinson said District 3 was catching up on mowing and hauling rock and noted that Ellis Road (from Highway 132 to Trenton Road) needs work; Chair Fredrick reported District 2 was installing tubes and smoothing roads. These were discussed as operational updates and no formal action or vote was recorded on roadwork beyond routine approvals earlier in the agenda.

County Clerk Rachelle D. McCaleb said she would circulate information on an elevator survey and add that item to next week’s agenda. The meeting adjourned at 10:07 a.m.

Votes at a glance: all recorded motions in the minutes show Fredrick — aye; Stinson — aye; McClure — aye, and were recorded as carried.