Wagoner Council Approves Multiple Infrastructure Payments, Withholds $106,802 Street Payout Pending Contractor Resolution

The Wagoner City Council on Nov. 3 approved a series of recommended pay applications and invoices for ongoing infrastructure projects but voted to withhold payment on a disputed street rehabilitation invoice until outstanding issues are resolved.

Infrastructure Solutions Group recommended approval of pay application No. 1 to Lone Hickory Cattle LLC for WAG‑19‑01A — the 48‑inch bore at the Union Pacific railroad — in the amount of $173,974. Council approved that payout by roll call following staff confirmation that the work met railroad requirements.

Council also approved pay application No. 4 to Darris Contractors LLC for the wastewater treatment plant headworks (WAG‑23‑02) for $134,968.40. Staff said the contractor had set manholes and poured the main structure and that the application matched inspected quantities.

An invoice from DP Supply (invoice 036669) for precast drainage boxes used in the south‑side drainage project (WAG‑19‑01B) for $52,680 was approved after staff confirmed delivery and on‑site placement of the 8x4x6‑foot boxes.

By contrast, council voted to withhold payment on pay application No. 5 submitted by Glover & Associates Inc. for the 2024 Street Rehabilitation project. Staff reported the project was substantially complete but more than 172 days overdue and that a contract clause imposes $500 per calendar day in liquidated damages. Council’s motion — to deny payout until staff and the contractor meet and resolve the delay/materials issues — passed on a roll call vote.

Council accepted the Lincoln Park pickleball courts project as complete and authorized final payment to Eagle Eye Construction Inc. in the amount of $5,862.24; staff noted the court work was finished though the perimeter fencing is being handled as a separate contract.

What happened next

- Lone Hickory Cattle LLC pay application No. 1 (WAG‑19‑01A) approved: motion carried; roll‑call recorded approval following staff recommendation. - Darris Contractors LLC pay application No. 4 (WAG‑23‑02) approved: motion carried. - DP Supply invoice 036669 (WAG‑19‑01B materials) approved: motion carried. - Eagle Eye Construction final payout (WAG‑24‑07 Lincoln Park) approved and project accepted as complete: motion carried. - Glover & Associates pay application No. 5 (2024 Street Rehabilitation) payment withheld pending resolution of completion delays and material availability: motion to deny payment until issues resolved passed on roll call.

Council directed staff to continue negotiations with the street contractor and to bring back recommended next steps, including enforcement of contract remedies if necessary. Council also asked staff to coordinate inspections and to document any deficiencies and related costs for possible assessment of liquidated damages.

Budget and funding notes

Staff said the railroad bore payment will be paid from the OWRB/stormwater loan and that the wastewater pay application uses matching funds from OWRB programs. The drainage‑box invoice will be charged to the drainage project budget. Council referenced ARPA and matching‑fund accounting where applicable.

Speakers quoted in this story are drawn from council roll calls and presentations by Infrastructure Solutions Group and city staff.