Council approves rental-fee resolution, a housing fee-deferral agreement and ERP contract change order
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Summary
The Laramie City Council on Nov. 4 approved a set of administrative items including a rental housing fee resolution, a fee-deferral agreement for a small West Side housing project and a $272,500 change order for the citywide ERP implementation.
Several administratively significant items were approved by the Laramie City Council on Nov. 4 after brief staff presentations and limited public comment.
Rental housing fees (Resolution 2025-89): Councilor O'Doherty moved and Councilor Richardson seconded approval of Resolution 2025-89 to set fees for the rental housing code (Laramie Municipal Code 8.8). City Manager Jordan explained the program covers staff time and a small landlord improvement fund; staff reported $152,840 in fees collected to date and noted a $300,000 small-landlord improvement allocation from council. Council chose to keep the fee at $20 per year ($40 for a two-year renewal). The motion passed 7 yes, 1 no, 1 absent (Councilor Shumway voted no; Bowling absent). Staff discussed longer-term administration and the possibility of moving program oversight to Community and Economic Development.
Ascend Novus Inc. fee-deferral agreement: The council approved an agreement deferring city fees for development of four single-family units in the Sundance Hills/West Side area (addresses cited by staff). Assistant City Manager Todd Fieser said the city will provide inspections and connections while deferring fee collection until certificate of occupancy; the developer agreed not to sell units until fees are paid. Developer John Vasquez and consultant Dave Coffey spoke in favor, describing financing and alley paving costs the developer had incurred. The council approved the agreement 8-0 with Bowling absent.
ERP change order — KOA Hills Consulting (Change Order No. 2): The council approved Change Order No. 2 for KOA Hills Consulting for the citywide ERP implementation, adding utility-billing subject-matter expertise and a quarter-time project manager for an estimated 15-month utility-billing phase; the change order totaled $272,500. Director Wade outlined the ERP project budget ($2,390,000) and said the change order requires no budget amendment. Council approved the change order 8-0 with Bowling absent. Staff described prior phases (finance, intergovernmental) and noted the implementation required significant staff time during rollout.
Votes at a glance
- Resolution 2025-89 (rental housing fees, LMC 8.8): Passed 7-1-1. (Mover: O'Doherty. Second: Richardson.) - Agreement with Ascend Novus Inc. (defer city fees for four single-family units): Approved 8-0-1. (Mover: Richardson. Second: Beehill.) - Change Order No. 2 with KOA Hills Consulting (ERP utility billing phase, $272,500): Approved 8-0-1. (Mover: Fried. Second: Lockhart.)
Staff follow-up: City Manager and department directors will manage implementation details: the rental licensing program's long-term home (potential move to Community and Economic Development), monitoring the Ascend fee-deferral agreement to ensure fees are collected at occupancy, and executing KOA Hills’ services for the ERP utility-billing rollout.
