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Commission authorizes ATM request‑for‑proposals, delegates award to selection committee
Summary
The commission approved issuing an RFP to allow vendors to place an ATM in the courthouse lobby and delegated authority to a standing selection committee (and the sheriff's office) to evaluate proposals and award the contract. Commissioners discussed transaction fees, revenue sharing and operational responsibility.
County staff presented a draft two‑page request for proposals to solicit vendors to install and operate an ATM in the courthouse lobby. Staff said the RFP is intended to solicit vendor proposals that specify user fees, revenue‑sharing options with the county, machine maintenance and cash‑loading arrangements. The draft RFP proposes basic site access, electricity and internet connectivity as county contributions; staff also proposed that the auditor receive sealed proposals and a selection committee review submissions.
During discussion commissioners emphasized keeping user fees reasonable (staff cited $2–$3 as more typical than higher rates), the logistical burden of cash handling and maintenance, and the county’s interest in either sharing revenue or keeping costs to the public low. Several commissioners agreed that a vendor‑operated model is preferable to the county owning and operating a machine because of maintenance and staffing burdens.
The commission voted to authorize the RFP and to delegate awarding authority to the established RFP committee (auditor, county staff, sheriff’s office representatives and others), allowing the committee to make the award without returning to the full commission. Staff will advertise the RFP per commission direction and return the award recommendation when the committee completes its review.
