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PERRYTON ISD weighs online ticketing and athletic-pass program to reduce cash handling
Summary
District staff presented an online ticketing platform and proposed season athletic passes intended to reduce cash handling, simplify auditing and expedite deposits. Trustees raised concerns about access for older patrons, fee structure and how pass revenues are allocated.
District staff introduced a proposed online ticketing platform and an athletic-pass program designed to limit cash handling at events and streamline auditing and deposits. Staff framed the change as a way to reduce risks associated with transporting and counting cash and to provide faster reporting of gate receipts to the district. "That's why I've gone more and more into wanting to get away from cash... Dollars on a football game on a Friday night. Somebody has to transport that to the bank. That person is wide open for something bad to happen," a staff member said.
Under the proposal, the district would offer season athletic passes (for example, an adult pass and reduced pricing for seniors and students) and sell single-game online tickets for patrons who do not buy passes. Staff described potential pass prices in the presentation and said the system would accept common electronic payments and mobile methods such as Apple Pay; the district also expects to provide a cash option at a dedicated line for patrons who cannot use electronic payment.
Trustees and staff discussed equity and accessibility concerns. Several board members emphasized the need to accommodate older patrons who rely on cash or who may struggle with phone-based transactions. Staff said the district plans a phased rollout and on-site assistance during an initial transition period and suggested the athletic pass could be purchased at the start of the school year for patrons who prefer not to use mobile payments. "If we can go ahead and allow them to buy those athletic pass at the beginning of the year, and then they don't have to worry about it the rest of the year, we'll help them to get through," a staff member said.
The board also discussed how gate receipts are accounted for. Staff clarified ticket and pass revenue would feed into the district's general operating fund to support athletics and related expenses. No formal action was taken; staff said they were presenting the concept for trustee input and possible future implementation.
