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Board orders procedure to ensure signatures for threat‑assessment logs after audit exceptions
Summary
After audit exceptions involving daily logs and a platform transition, the board directed the superintendent to adopt a procedure ensuring required signatures when a teacher is absent and confirmed EdPlan platform capabilities were restored.
District safety staff and the chief safety and security officer explained two audit exceptions and how the district has corrected the underlying issues. The audit flagged daily person‑possession check logs where signatures were missing; staff said the issue often involved substitute teachers or attendance-record discrepancies recorded in the Pinnacle database. The district described the exceptions as narrow technical issues rather than programmatic failures.
On DD4, staff said the state’s switch to a new threat‑assessment model on Jan. 1, 2024 required EdPlan (the state platform) to be updated; the district lacked a way to record the person with personal knowledge in EdPlan until mid‑February 2024, which produced audit exceptions. Staff said teams did include individuals with personal knowledge but the platform’s fields were not available until the vendor enabled the new capability.
Board member concern about the missing signatures prompted a motion to direct the superintendent to implement a procedure guaranteeing required signatures when a teacher is absent for attendance or threat‑assessment documentation. Counsel confirmed the board may direct the superintendent to set goals for correction while leaving operational implementation to the superintendent. The motion passed.
What happens next
The board directed the superintendent to put in place a procedure ensuring required signatures on daily logs when a teacher is absent; staff reported the EdPlan issue was resolved in February 2024 and will continue to ensure teams include a person with personal knowledge of the student in threat‑assessment meetings.
Provenance
Topic introduction excerpt (transcript block 93): “Okay. So I'm the only 1 that had a question. And I have already said this with, Doctor. Lozano, but I just want him to say it out loud to everyone. So on D.3, my comment is that, when you look at it, it shows that monitoring actually the failure rate increased. So there was there's there continues to be a bigger problem students that are identified. And I'm this is frustrating to me. So I know you're gonna speak to that.”
Topic finish excerpt (transcript block 172): “All those in favor of the motion say aye. Aye. Any opposed say no. Motion carries.”
