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Fairboard seeks project cost estimate; commissioners say RFP for construction may be premature
Summary
Commissioners and fair board members discussed fairgrounds restroom design and the need for a construction cost estimate before issuing a construction request for proposals (RFP). Commissioners said the design RFP should include cost estimating to support grant applications and that bidding construction now may be premature.
County commissioners and fair board representatives discussed the proposed fairgrounds restroom project and next steps for design and construction funding.
Commissioners noted the fair board had already spent funds on engineering design and that the fair board is seeking a cost estimate to inform grant applications. One commissioner said $10,000 had been spent on design work. Commissioners and staff debated whether an RFP for construction was premature without a realistic construction cost estimate from the designer.
A commissioner said the design contract should have included a cost estimate; another commissioner said the design was substantially complete but lacked a reliable construction estimate and that construction bids could range widely (an example range stated in the discussion was "$300,000 or $2,000,000"). The board recommended that the RFP for construction include a cost estimate or that staff obtain a construction estimate before proceeding to bid.
No formal motion or vote on the restroom project was recorded at the July 8 meeting. Commissioners instructed staff and the fair board to secure a cost estimate to guide fundraising and grant applications.
