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Committee discusses summer concerts, ticketing and vendor invoices as Eventbrite sales surge
Summary
Organizers said the summer-screening/concert contract is signed pending an invoice from a church; Eventbrite ticket sales were described as fast and staff plans to raise per-purchase limits for some events and reminded vendors to submit W-9 forms for timely payment.
Committee members discussed logistics for upcoming summer events, including a summer screening/concert that staff said has a signed contract pending an invoice from a local church for services and cleaning. The chair said staff will follow up with the church to obtain the invoice and program details.
Eventbrite ticket sales went on sale two days before the meeting and were described as moving quickly. Staff said the per-purchase cap had been set at six tickets for some events; based on committee direction the cap for another concert was increased to 200 tickets to match prior practice. Catering and budget line items were confirmed as already included in the committee's event budget.
Staff reminded organizers that new vendors must submit W-9 forms to avoid delays in payment, and said they would provide specific catering item requests to finalize orders. Several members noted the concerts traditionally sell out rapidly and urged continued promotion.
