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Committee favors GSA per diem rates for travel reimbursements, will remove board-level per diem setting
Summary
Officials recommended using federal General Services Administration per diem rates by location instead of requiring the board to set per‑diem amounts. Committee sought to replace a board‑set dollar limit with standardized GSA locale rates to simplify approvals and auditing.
Committee members reviewed Policy 6‑21.1 on travel reimbursement and agreed to rely on federal General Services Administration (GSA) per diem rates by locale rather than having the board set a specific per‑diem dollar amount for every destination.
Elizabeth described GSA per diem lookup by ZIP code (breakfast/lunch/dinner amounts) and said relying on that federal standard would avoid placing the board in the position of researching locality‑specific rates for every trip. Members noted that using GSA rates provides a clear audit trail and consistency for travel reimbursement decisions.
The committee also discussed approvals and whether the superintendent or a named assistant superintendent should sign or be the designee for travel authorization; members agreed to change “superintendent or designee” language to “superintendent or assistant superintendent” in the travel policy so the designee role is explicit.
Staff will update the policy to reference GSA per diem rates for the travel locale, remove the requirement that the board set per‑diem amounts, and clarify approval signatories.
