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Beaver County asks departments to inventory records ahead of planned offsite move
Summary
County staff told commissioners at a Nov. 15 work session that departments must report how many boxes and records they hold so the Department of Public Works can plan a move from courthouse offices and offsite "mines" to a new facility, with an initial target to start in late November.
Beaver County commissioners and staff on Nov. 15 pressed department heads for detailed inventories of records and storage boxes as the county prepares to relocate material from courthouse offices and offsite storage (referred to in the meeting as the "mines") to a new facility.
County staff said the Department of Public Works needs counts "so that we can project how much who they need to lay it out so they can start in late November," and asked each department to report how many boxes they process per year and how much space they currently use. "We need this information by November from every department," a county staff member said during the work session.
Officials described a sequencing plan: the controller's office was treated as a test run, election-related records will be moved after post-election processing, then other courthouse offices will be relocated, and finally the county will address items in the offsite mines. Staff emphasized mapping what can be destroyed versus what must be retained before movers begin to avoid unnecessary rehandling.
A staff member summarized the operational goal: "There's only two things I need from them. And then we can place them at the new facility so that [movers] doesn't have to move stuff" and to "map it out first" to limit duplicate handling.
The board did not take a formal vote; commissioners directed staff to collect inventories and report back with counts and suggested storage allocations so DPW can finalize logistics and scheduling.
