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Council approves $759,004.87 deduct change order to close out Heritage Hills utility upgrades project
Summary
City staff told the council the multi‑utility Heritage Hills project replaced degraded electric feeders and transformers, rehabilitated roughly 100 sewer manholes, and improved water and fire protection. Council approved change order No. 1, a deduct stated at $759,004.87, making the final contract amount as recorded in the meeting $3,482,005.13.
Claremore city staff told the City Council that work in the Heritage Hills subdivision replaced outdated electric lines and transformers, rehabilitated sanitary sewer manholes, repaired service taps, and added water‑system improvements aimed at improving reliability and fire protection.
City staff presenting the project said crews replaced thousands of feet of conduit, installed 35 transformers, rehabilitated about 100 manholes, replaced 37 service taps and completed roughly 870 feet of new main. The presenter described extensive work done in backyards, use of directional boring to minimize disturbance, and schedule impacts from a tornado and an unusually wet spring.
"We improved the electric reliability for sure, improved fire protection in that area, improved our water quality, reduced a lot of the I & I that was going into the sanitary sewer," the city project presenter said during the update. The presenter also credited project inspectors and the contractor, McGuire Brother Construction, for work on the job.
Council considered change order No. 1, described in the meeting record as a deduct of $759,004.87, and voted to approve the change order. Staff said the meeting record lists the resulting final contract amount as $3,482,005.13. The motion carried on a recorded roll call; the meeting transcript records affirmative votes from council members present.
Officials said the project began design in March 2022, was bid and awarded in November 2023, and that staff attempted conservative estimating so the project would end with deducts rather than increases. City staff noted remaining work to clean up yards and finish final restoration over the coming months.
Staff also emphasized that the project reduced inflow and infiltration to the lift station, which will help future development that is planned nearby. Project inspectors remained on site during construction to respond to citizen concerns, staff said.
Council approved the change order during the meeting and moved to the next agenda items.
