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Supervisors review courthouse roof project plan, set bid and hearing dates by resolution
Summary
Architect/consultant presenters reviewed specifications and cost ranges for a planned courthouse roof replacement; the board set a public hearing for Aug. 4 at 8:15 a.m. and a bid letting for Aug. 29 at 2 p.m., and passed a resolution ordering construction of the County Courthouse Road and fixing hearing and bid dates by roll call vote (3'0).
Presenters from the project team reviewed detailed specifications for the Franklin County courthouse roof replacement, describing removal and replacement of shingles and underlayment, installation of an EPDM membrane in low areas, counterflashings, scuppers with double EPDM layers, and sacrificial metal to protect decorative features. The presenter said the building's age and ornamentation require careful work and a contingency allowance for unexpected underlying repairs.
Project schedule and procurement: the presenter recommended a final completion date of Oct. 31, a pre-bid walkthrough on Aug. 15, and a bid date scheduled for Aug. 29 at 2 p.m. He described the advertisement plan (distribution via construction bid services and the county's channels) and said contractors commonly submit alternate pricing lines (asphalt v. metal options).
Cost estimates and oversight: the project team provided line-item ranges for work, including asphalt removal/installation, EPDM membrane work, chimney crickets, scaffolding, site repair, and a proposed 10% contingency to cover hidden work on an 1890s structure; the presenter also noted architectural fees of 8% of the total. Construction observation was described as regular site visits (about every other week) with punch-list and one-year workmanship walk-throughs; manufacturer warranties were described as in addition to the one-year workmanship warranty.
Resolution and vote: the board then considered "Resolution ordering construction of the County Courthouse Road and fixing a date for hearing thereon and taking bids therebefore." Supervisor Lukensmeyer moved to approve the resolution, Supervisor McVicker seconded, and the board approved the resolution by roll call: Lukensmeyer, aye; McVicker, aye; Van Ness, aye. The resolution sets a public hearing for Aug. 4 at 08:15 and a bid letting on Aug. 29 at 2 p.m.
Next steps: the project team will post bid documents, hold the pre-bid walkthrough, and return for construction observation during the project. The board did not authorize construction contracts at this meeting; the action taken was adoption of the resolution to proceed with public hearing and bidding.
