The city presented its FY2027 Technology Replacement Plan, a coordinated schedule to refresh aging devices and systems and maintain cyber protections across departments. Jeff Sprock, the city's IT director, told council the plan balances capital and operating costs and includes about $1.03 million in replacements for the coming cycle.

"This plan represents a disciplined forward‑looking approach to maintaining reliable and secure technology across the city's operations," Sprock said during the presentation. Damon Combs, IT application manager, said the plan covers 63 office PCs, an additional 62 laptops, tablets, switches, some servers and specialized lab equipment, and provides a redeployment path for still‑serviceable devices to lower‑use applications.

Staff said the plan assigns procurement and funding within departments while IT coordinates timing and security requirements. The TRP also includes cybersecurity investments and an ongoing security audit with an outside firm. Council members asked about operating‑and‑maintenance (O&M) volatility, staging of large replacements and the work unit's approach to generative AI. Staff said O&M is primarily driven by the number of lower‑cost replacements in a year (generally items under $10,000) and that AI policy and testing (Copilot, ChatGPT, agentic tools) are being evaluated within an administrative policy.

The presentation included fiscal projections showing relative stability near $1 million annually in most years and a projected spike in FY2028 driven by placeholder items (public safety radios, enterprise software). Staff said they will continue to examine staging options to avoid large single‑year spikes.

Council did not take formal action on the TRP at the work session; staff said the plan will be part of upcoming budget work and will return with additional details as needed.