Palm Beach schools propose AI governance policy focused on data protections and 'human in the loop' limits
Summary
District staff presented a draft AI governance policy that would restrict the use of AI for consequential decisions, require district‑approved tools and institute vetting and training requirements.
District staff presented a draft governance policy (2.505) Nov. 7 that would set rules for using artificial intelligence in classrooms and district operations, while directing a review and training program for teachers and students.
Dr. Adam Miller and Rebecca Smekla summarized the proposed policy and said it is intended to strike a balance between encouraging innovative uses of AI and protecting student data and academic integrity. Staff said the policy will require use of district‑approved AI resources, prevent AI from operating as the sole decision‑maker for consequential functions (such as grading and discipline), and establish a vetting process to review tools for security and privacy prior to classroom adoption.
The policy also calls for annual, age‑appropriate training for students and staff on ethical and safe use and for an ongoing review cadence to keep the policy current as tools evolve. Staff told the board that they used NotebookLM (a Google integrated tool) to create an example AI‑generated video used during the workshop and that the draft will be paired with more detailed operational guidelines and training materials.
Board members sought clearer classroom‑level guidance. Board member Matthew Lane asked whether teachers must tell students in advance when AI is allowed for an assignment and how to maintain consistency across classrooms and grading; Rebecca Smekla said teachers will receive training and that the policy is intentionally flexible and will be accompanied by more specific guidelines. Several board members urged staff to make the guidance more explicit about assessments and test‑taking so teachers and subs have a consistent baseline for acceptable use.
Staff emphasized that the policy is a starting point and that training and supporting guidance will be developed before the policy is finalized. No action was taken; staff said they will refine the language and guidance and return with a proposal for adoption on a future agenda.
