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Shorewood strategic committee narrows proposed $150,000 service-delivery study toward DPW and a future facility review
Summary
Committee members told staff to re-examine prior DPW studies and to consider narrowing a proposed $150,000 service-delivery study to focus on the Department of Public Works and needs for a future facility. Members asked staff to provide the 2020 study and related materials for a fuller review before committing to a large multi-department study.
The Village of Shorewood Strategic Initiatives Committee agreed to revisit previous studies and to consider narrowing the scope of a proposed $150,000 service-delivery study to concentrate on the Department of Public Works (DPW) and long-term facility needs.
Rebecca, the village manager, said she compiled an exhibit of work done over the past 10 years to help narrow the scope for prospective consultants. She told the committee: "I put together what we had and, more importantly, an exhibit that reflected all of the past work that I could find we have done in the last 10 years or so on each particular department so that people would be acclimated and and know that there has been prior work done." Committee members repeatedly said they did not want to spend another broad, costly study on departments recently reviewed and instead preferred a DPW-centered review because of impending, significant facility choices.
Trustees noted a 2020 DPW study that recommended a new facility and contractual reviews and said the committee should re-examine those findings before funding a broad, multi-department analysis. Several members recommended that staff circulate the 2020 study and an additional report (referenced in the meeting as Barrientos) in advance of the next meeting and block adequate time to review those materials. The group agreed to revisit the materials and to reconvene at the November meeting; if gaps remain, the committee said it would then consider a narrower RFP targeted at DPW needs, possibly for a much smaller amount than the current $150,000 placeholder.
Committee members and staff discussed elements a DPW-focused study should include, for example future equipment sizing (salt trucks, vehicle needs), whether to bring certain engineering functions in-house, design and architect roles during procurement and whether green infrastructure or electric vehicle charging should be evaluated. No formal vote was taken to commit funds at this meeting; the committee retained the $150,000 placeholder in the budget pending further review and directed staff to circulate the prior studies in advance of the follow-up meeting.
