Audit flags SFD fleet maintenance and fuel-card controls; department says many recommendations underway

The Audit Committee accepted a report on the San Antonio Fire Department's fleet operations at its Nov. 5 meeting.

Nartasha Leach, the project manager for the audit, said auditors identified process weaknesses including long turnaround times on maintenance work orders, misassignment of work orders, incomplete documentation of jobs, and instances in which fuel cards remained active for employees who no longer work for the city. The report recommended a departmental action plan to address those issues and to strengthen controls for fuel-card issuance and monitoring.

SFD operations staff told the committee they have already begun implementing changes: they adjusted maintenance scheduling and documentation procedures, increased communication between operations and support units, and are updating fleet-management software. The division is operating under new leadership, John PE9rez, who was introduced during the presentation.

Committee members pressed staff about chronic occurrences of fuel-card misuse dating to 2019 and about the manual process for decommissioning access to multiple systems when employees depart. Staff acknowledged the current process is largely manual and said they are pursuing more automated controls and quarterly system reviews across departments to deactivate access promptly.

The committee approved the audit report by voice vote after a motion and second were taken. The transcript records the motion and a voice approval but does not include a roll-call tally.

Provenance: topicintro — excerpt beginning 00:15:42: "Si puede leer la descripciF3n, por favor, aceptar la la auditorEDa del report. AuditorEDa de SFD a flotilla y sus operaciones. Tenemos presentaciF3n del personal. Buenos dEDas, yo soy Nartasha Leach..." (block b_942.85). topfinish — excerpt 00:35:18: "Tenemos mociF3n y segundo... la mocion pasa." (block b_2118.49).