The City of San Antonio Audit Committee accepted an internal audit report on the Greater SATX service agreement at its Nov. 5 meeting.

Michael GutiE9rrez, the project manager who presented the audit, said auditors concluded the Economic Development Department (EDD) is monitoring the contract but that "there [was] insufficient documentation to support the performance metrics" reported by Greater SATX. Auditors recommended that EDD establish procedures to ensure supporting documentation is retained and to validate the metrics used to trigger payments or measure performance.

Brenda Hicks of the Economic Development Department told the committee staff review quarterly reports, follow up with Greater SATX offices and, when necessary, visit Greater SATX in person to examine supporting correspondence and records. Hicks said that practice has been added to the department's validation steps and that EDD and management "agree with our recommendation and have developed an action plan," with completion anticipated in early December.

Committee members pressed staff on where responsibility lies for producing supporting documentation and on how the city balances per-capita and performance-based payment methods. Councilmember White repeatedly asked what would change to ensure EDD receives correct information; staff responded that contracts remain performance-based and that additional documentation and in-person verification will be used to corroborate reported results.

The committee approved a motion to accept the audit report by voice vote. The record shows a motion and second were made and the motion passed by voice; no roll-call vote or numerical tally was recorded in the transcript.

Why it matters: The audit concerns how the city verifies job and capital-expenditure results that can affect contract payments and incentive eligibility. Committee members recommended strengthening documentation and validation to reduce payment risk when reported metrics cannot be fully substantiated.

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