Board hears design proposal for Memorial Building, village hall HVAC; Kluber bid for engineering work $211,080

Staff and representatives from Kluber Architects & Engineers described the Memorial Building and Village Hall HVAC systems as well past expected life and presented a plan to replace and modernize heating and cooling systems.

George (staff) said much of the equipment dates to the 1960s and is scattered through attics, basements and mechanical rooms. "We're looking at a system that was essentially installed in the 1960s," he said, summarizing the site's equipment and prior space changes that left village offices served by systems originally sized for a library.

Kluber's team outlined a multi'step scope: design and construction documents, procurement assistance and bid evaluation. The firm proposed a design contract of $211,080 and provided a preliminary, conceptual project estimate near $3,100,000 to replace the full system. Kluber noted preliminary phasing, an intent to value-engineer costs and prior local work as reasons the firm is qualified.

Trustees asked about system type and environmental concerns. Kluber's mechanical engineer recommended eliminating steam boilers in favor of a four'pipe hot water and chilled water system with high-efficiency condensing boilers; the team acknowledged potential asbestos and other abatement needs and said contingencies are included in project estimates. Staff said the most disruptive construction would likely affect the building's lower level and could require temporary relocation of some staff.

Staff described contingency assumptions: a 5% design contingency, a 15% phasing contingency and a 5% building construction contingency, and said they will pursue value engineering to reduce costs where possible. No final contract award or appropriation occurred; staff recommended moving the item to a second reading and returning refined estimates and a schedule for further review.