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District seeks $6,787 change order for chiller control card; terminates generator vendor, recommends GenServ LLC for service
Summary
The district recommended a $6,787 change order to replace a failed building‑automation card on a Churchill Elementary chiller and proposed a new three‑year emergency generator service contract with GenServ LLC for $35,150 after terminating the prior vendor for performance concerns.
Facilities staff told the committee the building‑wide HVAC controls replacement at Churchill Elementary is essentially complete, but contractors identified a failed building‑automation communication card on a chiller that prevents the chiller from reporting status to the district BAS. Johnson Controls proposed a change order to supply and install the card and integrate the chiller into the control system; administration recommended a $6,787 change order to restore BAS monitoring and control.
Separately, facilities staff reported termination of the district’s existing emergency‑generator inspection and maintenance agreement after communications and performance concerns. The district invoked the contract’s 30‑day termination provision. Staff solicited new bids and received two proposals; administration recommended GenServ LLC for a three‑year inspection and maintenance agreement totaling $35,150. Facilities noted the 2025 portion of the contract is reduced because one of the twice‑annual inspections has already been completed under the prior vendor.
Committee members asked staff to confirm that GenServ’s bid scope matched district needs; administration said the recommended bid matched the district’s standard service scope and aligned with prior market pricing.
If the board approves the change order and new generator contract, facilities staff will schedule the chiller work and begin the GenServ service term.
