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Fire suppression drawings finalized; committee and OPM plan RFP and procurement

Coventry School Building Committee · November 6, 2025

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Summary

Turner & Townsend (OPM) reported that construction drawings for the fire suppression project were finalized and posted; the committee discussed RFP responsibility, contract signatory, pre-bid site visit, and a likely low-bid procurement route with expected RIDE review within 2—3 weeks.

Steve Destrack, the owner—project manager (OPM) from Turner & Townsend, told the committee that the construction drawings for the school fire suppression project have been finalized, reviewed by the OPM firm, and posted to the project portal. Destrack said the drawings went in around October and that RIDE review is expected in roughly two to three weeks.

Destrack and committee members discussed next steps for procurement, including whether the town or the school district should issue the request for proposals and who will be the signatory on the eventual contract. Committee members noted that the town "holds the purse," and that while the committee could run the RFP process, the town may need to ratify contract awards. Destrack said it is appropriate for the town to run the RFP and suggested the committee review a template RFP to add any school-specific requirements.

Committee members discussed standard procurement details: a pre-bid site visit, a question-and-answer period, and whether bid openings and final selections should be reviewed by the building committee or forwarded to town council for ratification. Destrack recommended a low-bid approach for this work and emphasized ensuring the lowest bidder is qualified.

The committee discussed schedule and substantial-completion timing; Destrack referenced a substantive completion target referenced during the meeting as November 2026 to provide adequate time for approvals, bidding, and construction.